Privacy Policy

Headshots Today (“Company,” “we,” “us,” or “our”) operates the website HeadshotsToday.com and provides professional photography services including conference headshots, corporate headshot programs, headshot marathons, on-site imaging services, and related digital delivery services.

We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

1. Information We Collect

We collect information in the following ways:

A. Information You Provide Directly

When you:

  • Book a headshot session

  • Register for a Headshots Marathon

  • Complete a contact form

  • Subscribe to email communications

  • Enter payment information

  • Sign a contract or model release

We may collect:

  • Full name

  • Email address

  • Phone number

  • Company name

  • Job title

  • Billing address

  • Payment information (processed securely by third-party providers)

  • Image selections and preferences

B. Photography & Image Data

As part of our services, we collect:

  • Digital headshot images

  • Session metadata (time, location, lighting setup)

  • File naming data for corporate delivery

  • Background selection data (including background swaps)

Images may be associated with your name and organization for delivery purposes only.

C. Automatically Collected Information

When you visit our website, we may collect:

  • IP address

  • Browser type

  • Device type

  • Pages visited

  • Time spent on site

  • Referral source

This information is collected via cookies and analytics tools.

2. How We Use Your Information

We use collected information to:

  • Deliver purchased headshot services

  • Process bookings and payments

  • Provide instant digital image delivery

  • Respond to inquiries

  • Provide retouching and background replacement services

  • Communicate event logistics

  • Improve website performance and user experience

  • Send marketing communications (you may opt out at any time)

  • Comply with legal obligations

We do not sell your personal information.

3. Payment Processing

Payments are processed through secure third-party providers (such as Stripe or similar platforms). We do not store full credit card information on our servers.

Please review the privacy policies of payment processors for details on how they handle your data.

4. Image Storage & Security

Your images may be stored:

  • On our secure local storage systems

  • On encrypted cloud storage platforms

  • On secure backup systems

We implement reasonable technical and administrative safeguards to protect your data. However, no system is 100% secure.

5. Corporate & Event Photography

When services are booked by a corporate client, event organizer, or sponsor:

  • Image access may be provided to the contracting organization

  • File naming and delivery may include your name and employer

  • Images may be shared internally within your organization

Usage rights are governed by the contract or model release signed at the time of service.

6. Marketing & Portfolio Use

We may use selected images for:

  • Portfolio display

  • Website marketing

  • Social media

  • Promotional materials

If you prefer that your image not be used for promotional purposes, you may opt out in writing at any time.

Corporate contracts may include separate image licensing provisions.

7. Cookies & Analytics

We use cookies and analytics tools to:

  • Improve site performance

  • Track visitor behavior

  • Measure marketing effectiveness

You can disable cookies through your browser settings.

8. Email Communications

If you subscribe to communications, we may send:

  • Booking confirmations

  • Event reminders

  • Service updates

  • Marketing emails

You may unsubscribe at any time using the link provided in emails.

9. Data Retention

We retain:

  • Client contact information for business records

  • Images for archival and backup purposes

  • Contracts and releases for legal documentation

If you request deletion of your data, we will evaluate the request subject to contractual and legal requirements.

10. Your Privacy Rights

Depending on your location, you may have rights to:

  • Access your personal information

  • Request correction

  • Request deletion

  • Restrict processing

  • Object to marketing communications

To exercise your rights, contact us at:

Email: info@headshotstoday.com
Mailing Address: PO BOX 335, Boyds, MD 20841-0335

11. Children’s Privacy

Our services are not directed to children under 13. We do not knowingly collect personal information from children without parental consent.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

13. Changes to This Policy

We may update this Privacy Policy periodically. The revised version will be posted on this page with an updated effective date.

14. Contact Information

Headshots Today
One Of A  Kind Art, LLC, D/B/A Jeff Thorne Photography / Headshots Today
PO Box 335, Boyds, MD 20841-0335
info@headshotstoday.com
(240) 477-5577

If you have questions about this Privacy Policy, please contact us.